Careers

Job Overview:

We are looking for a dynamic, organised, and personable Proposal/Bid & Marketing Specialist with a can-do attitude coupled with an eye for aesthetics and good business sense.

Our ideal candidate will have a minimum of 10-12 years’ experience of proposal writing, preparing inspiring presentations and supporting marketing activities within the landscape architecture/architecture industry and with preferably at least 2 years of previous MENA region experience.

The tasks will include preparation of high-quality templated proposal documents and presentations across a range of sectors and geographies. Your design knowledge and ability to write compelling and concise narratives and prepare captivating graphics will be invaluable in crafting documents that support our Commercial Team and Studios in winning key projects and impressing new clientele. 

The position will involve visiting other offices and project sites, as required for proposal preparation and will also coordinate with the Commercial Team under the direction of the Senior Director – Commercial & Projects.

The role will be based in the Dubai HQ supporting all Group offices and will report to the Associate-Marketing & BD (based in the UK).

Primary Activities:

• Assist in the creation of high-quality, compelling technical design proposals in response to key Requests for Proposals (RFPs), Requests for Information (RFIs), Invitations to Tender (ITTs), Expressions of Interest (EOIs) and Pre-qualification Questionnaires (PQQs) across a range of sectors and geographies.
• Act as a point of contact for clients and consultants during the proposal process regarding narrative and drawn elements and InDesign templates.
• Thoroughly read and understand key proposals and clarifications to understand project scope, objectives, and constraints, addresses compliance issues and maintains high-quality standards.
• Coordinate closely with the Bid Team on a per-project basis to ensure seamless integration of the financial component with the graphical and technical components ensuring no conflicting content or team task overlap.
• Coordinate with the design teams where necessary to incorporate their input into proposals.
• Submit all required documents for tender submission in a timely manner to the relevant Bid Leader.
• Ensure all bid submissions are of high quality, accurate, meet deadlines and comply with tendering guidelines.
• Contribute to continuous review of tender requirements to provide advice to Senior and Executive management on bidding/proposal elements.
• Help coordinate the production of CVs, brochures and project sheets, case studies, testimonials and written standard bid responses.
• Assist with Awards submissions, Events, PR and Presentation preparation to support the Associate – Marketing & BD whenever required.
• Assist with the management of the practice’s image library development.
• Contribute to press and event calendaring under the supervision of the Associate-Marketing & BD and alongside the SEO, Web and Social Media Specialist.
• Help to identify and coordinate marketing photography needs.
• Study and understand the Company Brand, Story, Mission, Vision and Values.

Technical Competencies:

• Ability to work alone or in a team to translate bidding requirements into consistently branded creative tender responses.
• Good understanding of AEC disciplines and industry and an awareness of related environmental and technical issues.
• A keen eye for new marketing and business opportunities and analysis skills to understand the competition or opportunities to collaborate.
• Knowledge of the architectural industry’s standards and best practices incl. Building Information Modelling (BIM), Quality Management System (QMS), Sustainability Certifications etc.
• Excellent Adobe Creative Suite skills and an expert in InDesign is a must have.  Illustrator and Photoshop experience is essential. Good use of MS Office and knowledge of latest design tools and technologies.
• Ability to create InDesign, Word and Powerpoint templates for bidding activities.
• Good working knowledge of worldwide statutory copyright and IP legislation, a good understanding of commercial/legal confidentiality requirements and privacy/duty of care requirements to clients, staff and public.

Management and Corporate Competencies:

• Accuracy, Precision, excellent eye for detail.
• Ability to work under pressure, multitask, manage priorities, meet timelines.
• Ability to work both independently and effectively as part of a collaborative team.
• A willingness to share information, learn & be trained in new skills.
• Initiative & proactiveness.

Position Requirements:

• BSc or BA in Landscape Architecture/Architecture/Urban Planning or other AEC discipline with strong understanding of architectural principles and project management concepts.
• 10-12 years post-grad experience in landscape architecture/architecture practice.
• High proficiency in creative spoken and written English. Knowledge of some Arabic language may also be an advantage.
• Understanding of tendering trends and successful work winning techniques in the MENA region is essential.
• Knowledge of and experience with OpenAsset may be an advantage.